Hotel Room Billing & Management Software

Complete solution for hotel operations - from check-in to checkout, billing, GST compliance, and revenue management

Complete Hotel Management Features

Core Feature

Customer Check-in Management

Streamlined check-in process with customer details capture, ID proof scanning, and room assignment. Automatic room status update to 'Occupied'.

  • Quick customer registration
  • ID proof scanning & verification
  • Room preference selection
  • Advance payment collection
  • Key card/access management
Automated

Checkout & Late Checkout

Automated checkout process with late checkout fee calculation based on configurable rules. Instant bill generation and payment settlement.

  • Automatic late checkout detection
  • Configurable extra hour charges
  • Mini-bar & additional charges
  • Refund processing for advance
  • Feedback collection
Late Checkout: 2.5 hours extra
Hourly Rate: ₹200/hour
Late Fee: ₹500
Total Extra: ₹500
Automated

Checkout Report Generator

Generate detailed checkout reports with room charges, additional services, taxes, and payment summary. Print or email directly to customer.

  • Itemized bill with timestamps
  • Service-wise breakdown
  • Discount & loyalty points
  • Multiple payment options
  • Digital receipt generation
GST Compliant

GST Report Generator

Automated GST calculation and report generation for monthly/quarterly filing. Supports all GST formats required for hotel industry.

  • CGST, SGST, IGST calculation
  • GSTR-1, GSTR-3B ready reports
  • Input tax credit tracking
  • E-way bill generation
  • Export to GST portal format
Room Charges: ₹4,500
CGST (12%): ₹540
SGST (12%): ₹540
Total GST: ₹1,080
Daily

Daily Revenue & Occupancy

Daily reports showing occupancy rate, room revenue, F&B sales, and other service incomes with comparison to previous day.

Available: 18 Rooms
Occupied: 42 Rooms
Reserved: 6 Rooms
Monthly

Monthly Performance Reports

Comprehensive monthly reports including occupancy trends, average daily rate (ADR), RevPAR, and revenue breakdown by source.

October 2023
Occupancy: 78.5%
ADR: ₹3,850
RevPAR: ₹3,023
Total Revenue: ₹92.7L
Yearly

Yearly Financial Analysis

Annual performance reports with month-wise comparison, seasonal trends, and year-over-year growth analysis for strategic planning.

FY 2023-24
Total Revenue: ₹10.2Cr
YoY Growth: +18.3%
Best Month: Dec (₹1.1Cr)
Avg Occupancy: 72.4%
Custom Date Range

Custom Date Range Reports

Generate reports for any custom date range - perfect for weekly reviews, festival season analysis, or specific event periods.

  • Select any start/end date
  • Compare with previous period
  • Export to Excel/PDF
Date Range: Oct 20-27, 2023
Total Revenue: ₹18.4L
Occupancy: 82.3%
ADR: ₹4,120
Inventory

Assets Tracker

Complete tracking of hotel assets - room inventory, linen, electronics, and other equipment with maintenance schedule and depreciation.

  • Room-wise asset assignment
  • Maintenance history tracking
  • Depreciation calculation
  • Re-order level alerts
  • Barcode/RFID support
Financial

Expense Tracker

Track all hotel expenses - staff salaries, utilities, maintenance, supplies, and other operational costs with category-wise breakdown.

  • Category-wise expense tracking
  • Vendor payment management
  • Budget vs actual comparison
  • Recurring expense setup
  • Expense approval workflow
Oct 2023 Expenses:
Salaries: ₹4.2L
Utilities: ₹85,000
Maintenance: ₹1.2L
Supplies: ₹68,000
Real-time

Rooms Availability Dashboard

Real-time view of all room statuses - available, occupied, reserved, under maintenance. Quick filters and room assignment capabilities.

Room Status Summary
Available: 18 Rooms
Occupied: 42 Rooms
Reserved: 6 Rooms
Maintenance: 2 Rooms
Room Types Availability
Deluxe: 15/20
Suite: 9/15
Standard: 17/20
Family: 4/10

Hotel Software Demo Video

Watch our comprehensive demo to see how our software streamlines hotel operations

Benefits of Our Hotel Software

Time Saving

Reduce check-in/checkout time by 70% with automated processes

GST Compliance

Never miss a GST filing with automated calculation and reports

Better Decisions

Make data-driven decisions with real-time reports and analytics